You might find yourself saying –
But no one is going to do it as good as me.
I’d be quicker just doing it myself!
No one will care as much as me.
How do I know who to trust.
Finding amazing staff who care as much as you is always going to be difficult for business owners. You deserve to be the entrepreneur you’ve always wanted to be, but you won’t manage to get there without a great team behind you.
You need to start delegating those tasks that are starting to get in the way and holding you back from being your most productive self.
In this blog, we cover the top 5 tasks to delegate to a Virtual Assistant (VA).
Firstly it’s a good idea to get an understanding of how much time you are spending doing tasks that could be delegated therefore gaining a clearer understanding of how much more productive your day could be.
To start –
- Write down a list of all the tasks you do in a week
- Now highlight all the tasks that you do not like doing
- Now highlight the tasks that you do not make money from doing
You now have a list of highlighted tasks that you need to delegate.
Below are the top most common tasks business owners delegate to a Virtual Assistant, how many match your list!
1 – Email Management
How many emails do you receive in a day, whether that be your business or personal inbox. Think how many hours a day you waste by scrolling through, sorting and replying to emails. This task can be easily delegated to your VA, they will go through your inbox, and can send anything urgent directly into an urgent folder for you to view. That list of 100+ emails can now be whittled down to a much more manageable amount.
Your VA can also reply to specific emails, even from an official company email.
This 1 really is a no brainer! Think how many hours each week you’ve just saved.
2 – Calendar Management
Another time consuming task for you. Your VA will manage this in conjunction with your inbox enquiries, being able to plan your business and personal appointments, utilising your time better. You can decide if you want your VA to just manage your business calendar, personal, or both. Why not test the water with delegating 1 and then add in the 2nd once you feel more comfortable.
3 – Supplier Management
Those phone calls and emails back and forth, whether it be quotations or chasing a delivery, leave this to your VA. Let your VA take the stress out of this. Again you can decide how much or how little support you want in this area, maybe start off with getting your VA to research quotations and before you know it, you will feel more comfortable leaving them to it. They will always do the best by you and your company. Look how much time you will have given yourself back.
4 – Data Entry/CRM
This time consuming non-profit task requires careful attention to detail, and having yourself or a staff member complete this whilst having a noisy distracting office environment is not ideal, and leads to errors.
Definitely 1 to hand over to your VA who will be working in a much calmer environment and be able to give 100% dedication to the task in hand.
5 – Event Management
Do you have an event coming up, a training course, seminar, meeting a prospective client. Let your VA plan you or your team members travel and accommodation requirements. Do you need assistance planning a company event, no problem let your VA assist in all that admin including catering, invitations, guest liaison, that endless list that comes with most event planning!
Hopefully you now have a better understanding of just how much time you could save by working with a Virtual assistant, think of them as your right arm, your PA. All of that time can now be used for the things on your list that only you can do. How much time will you now gain each week to grow your business and concentrate on key areas.
Ask yourself – Is it time I hired a Virtual Assistant?
Recent Comments